1. Planning and Forethought. The Contractor shall exercise planning and forethought regarding all Work. At a minimum, this requires the Contractor to apply the same planning and management skills to the safety aspects of the job as to the bid preparation, work assignment, job scheduling, and other productivity and quality aspects. To facilitate this planning process, prior to commencing Work, Contractor is required to complete and submit to the DSR for preapproval a Safe Work Plan for each phase of the job which they have bid.
2. Emergency Response/Medical. Prior to the start of Work, Contractor must coordinate their emergency response/E-911 protocol plans (“911 Protocols”) with the DSR. Contractor’s 911 Protocols must address, at minimum:
- Reporting and responding to medical emergencies,
- Security emergencies,
- Evacuation alarms and routes.
- Available medical treatment;
- Facilities, etc.
Periodic drills should be conducted to practice and improve the 911 Protocols. Contractor shall be equipped with its own first aid kit. Contractor is responsible for arranging for transportation for its workers to receive medical attention for minor injuries.
3. Pre-job Safety Briefings. A High Risk Contractor (Civil, Line, Electrical, Test, Vegetation Management, General Construction, etc.) must conduct and document pre-job safety discussions with all Workers that will be involved in the job at the start of each shift, when the scope of Work changes, and/or before new Work assignments. These discussions must cover the actual and potential hazards of the job, safety considerations, the specific personal protective equipment requirements, AECC site-specific safety requirements, and all other precautions required to prevent injury or damage and to protect the environment.
All other Contractors (low or Medium-Risk) shall perform a similar pre-job safety briefing, but it need not be documented. Contractor shall maintain such documentation upon the Work Site and make it available to the DSR upon request.
4. Training. Contractor shall have training and certification records, licenses, and other such documentation for its Workers that are pertinent to the work to be performed on site, and available to the DSR upon request. Prior to commencing Work, and annually thereafter, Contractor and its Workers are required to attend Contractor Safety Orientation (“Orientation”), which will be conducted by the DSR, or designee. After Orientation, the Contractor and its Workers will verify their participation and understanding by listing their names on an Orientation Form, which will be forwarded to the AECC Safety Department.
5. Inspection and Maintenance Records. Inspection, maintenance, repair, and certification records of cranes, hoists, personnel lifts, scaffolds, excavations, etc., are subject to AECC Safety Department review and approval and must be readily available, upon request. If AECC determines the documentation of any required records are insufficient, AECC may request the records be updated and completed, or terminate the contract.
6. Alcohol, Controlled Substances, and Weapons. No alcoholic beverages, beverages labeled as alcoholic, controlled substances (other than prescribed drugs), or weapons are allowed on AECC Facilities or Work Sites, including parking lots, nor shall any Worker under the influence of alcohol and/or drugs be allowed on AECC Facilities or Work Sites. The sale or use of alcohol and/or controlled substances on AECC Facilities or Work Sites is strictly prohibited. All Workers reporting for Work in an unfit condition to safely perform assigned Work functions shall be immediately dismissed from AECC Facilities or Work Sites.
7. Regulatory Inspections. Contractor shall promptly inform the DSR of any and all inspections, visits, observations, audits, or inquiries of any kind (telephone, electronic, in-person, etc.) (collectively “Inspections”) affecting or pertaining in any way to the Contractor’s work under the contract by any federal, state or local agency, and the reasons therefore. Contractor shall keep the DSR updated on the status of any regulatory matters arising out of such Inspections, including but not limited to safety, health citations and/or violations.